Procurement

Purchasing and Contracts is responsible for the acquisition of University-wide contracts, as well as the purchasing of goods and services for the Central Office, Guttman Community College, School of Journalism and School of Professional Studies. In addition, this unit:

  • Develops and disseminates University purchasing policies and procedures;
  • Manages CUNY's centralized vendor management function;
  • Delivers training to the Central Office and CUNY colleges; and
  • Monitors the procurement card (P-card) program for the Central office.

Procurement works closely with CUNY's Office of General Counsel, and liaisons with other city and state agencies including the state Comptroller's Office, the state Office of General Services, the city Department of Citywide Administrative Services and the city Comptroller's Office on purchasing and contracts related manners.

Procurement works collaboratively with major functional areas of the University to coordinate mission critical procurements.

With the object of streamlining procurement and providing transparency for the entire process, CUNY has implemented the purchasing and accounts payable module of CUNYfirst, a PeopleSoft enterprise resource planning system. CUNYfirst provides a "procure to pay" system that interfaces with both the City and State's separate financial systems. Implementation of the purchasing and accounts payable module occurred in July 2012 for CUNY's community colleges; in July 2013 for its senior colleges. CUNYfirst represents a significant step towards integrating CUNY's business processes -- from submission of a requisition, to the creation of a Proposal (RFP) or Invitation to Bid (ITB) to payment of vouchers. CUNYfirst also houses the data essential for the University's strategic sourcing initiatives.

MINORITY & WOMEN-OWNED BUSINESS ENTERPRISE (M/WBE) PROGRAM

CUNY's Minority and Women-Owned Business Enterprise program, under the direction of the Office of the University Controller (OUC), was designed to diversify CUNY's supplier base and to promote contracting opportunities for NYS-certified M/WBE's, in accordance with applicable state and local legislation. Its mission is to enhance CUNY's presence in the MWBE Community by building a larger supplier network and supporting a long term and sustainable economic pool of local business.

University policy requires CUNY colleges and their vendors to ensure the NYS-certified M/WBEs have the opportunity to provide the University with goods and services at competitive prices. Accordingly, OUC has built a program dedicated to promoting fairness and equity in accessing and participating in CUNY procurement opportunities.

OUC's primary objectives for the M/WBE program are to:

  • Encourage and assist CUNY colleges in engaging M/WBE vendors in their procurement transactions;
  • Develop guidance and provide support in disseminating University M/WBE policies and procedures;
  • Provide resources and opportunities for M/WBEs to improve their business position with CUNY colleges; and
  • Perform outreach activities to increase the awareness of CUNY's M/WBE program.

The M/WBE office works with various stakeholders, including all CUNY Purchasing Units, and other State and City agencies to promote and expand M/WBE initiatives at CUNY. Additionally, the M/WBE office supports M/WBE vendors to identify capacity-building opportunities and procurement assistance programs that may be available at CUNY colleges or from federal, state, and city governments.

To learn more about CUNY's M/WBE program, please visit www.cunybiz.com


Contact Us

Office of Budget and Finance
230 West 41St Street
New York, New York, 10036
CUNYbudgetandfinance@cuny.edu
(212) 397 – 5600

Office Internal Audit and Management Services
(646) 746-4290

University Budget Office
(646) 746-4270

Office of the University Controller
(212) 397-5600